Print Fleet Optimization Mistakes You Must Avoid

You will face numerous hurdles when managing a fleet of printers. To avoid losing productivity or cost-efficiency, you will need to tackle these hurdles at the right time. Businesses often make significant mistakes while managing a fleet of printers. If you run a business with a fleet of printers, you need to understand the challenges associated with it. As a result, you will find a way to develop effective solutions to optimize the fleet and improve your productivity.

Print fleet optimization can expose you to several mistakes. In this post, we will uncover print fleet optimization mistakes you must avoid to ensure better print outcomes. Keep walking with us to learn more about this topic!

Print Fleet Optimization Mistakes:

Printer fleet optimization is the best way to enhance productivity and control the costs associated with printing. However, this optimization will never come easily. You will come across several challenges as you go down the road. You are also prone to costly mistakes, which will affect productivity in the long run. We have compiled a comprehensive list of print fleet optimization mistakes you should avoid at any cost. Are you ready? Let us jump into the list!

1. Avoiding Printer Usage:

The first mistake you can make, and generally every business makes, is the lack of visibility into printer usage. Various companies and businesses with a fleet of printers fail to monitor how the printers are being used. It can be a costly mistake, as it can lead to inefficiencies and waste across different departments. Not having a detailed visibility into print volume will lead to poor decision-making regarding fleet size and placement.

You are less likely to manage and optimize a print fleet without a detailed insight into printer usage. You can underuse high-cost devices while putting more pressure on less costly machines. Maintenance and supply costs will reach new heights if you avoid printer usage.

2. Too Many or Too Few Devices:

Improper sizing of your printer fleet can also be a grave mistake in organizations. Companies often deploy too many or too few printer devices for a particular print job. It can lead to significant inefficiencies across different units. Too many devices will lead to unnecessary maintenance and supply costs. On the contrary, too few devices will lead to long queues and user frustration. In both cases, you are prone to issues like poor productivity.

The best you can do is to analyze the employee-to-printer ratio in your company. It will help you deploy the required number of devices. You can seek help regarding printer fleet optimization by reaching out to experts at Xeratek UAE and utilizing their services.

3. Not Standardizing the Devices:

Various companies often use printers of different brands and models, which can complicate the supply chain. Maintenance costs are also increased with this approach. Moreover, you will find it hard to train your employees properly, as different printers come with different interfaces. As a result, you will never find a way to streamline your productivity.

The best you can do is to standardize your print fleet and simplify the printing environment. Employees will easily understand the interface, which will result in higher productivity.

4. Ignoring Preventive Maintenance:

Preventive maintenance is something that most organizations ignore. They often wait until the printer breaks down completely and stops working. It can be a disruptive and costly mistake. Your operations will halt when a printer in a particular department stops working. The best way to avoid this mistake is to opt for preventive servicing and maintenance at regular intervals.

Reactive maintenance and servicing will cost you more. You should be smart enough to save costs by servicing printers regularly. It will also extend the lifespan of your printing devices.

5. Not Leveraging Print Management Software:

Print management solutions can do wonders for optimizing printer fleets in the modern day. Failing to implement these solutions means your printer fleet will miss out on key features. Print management software will empower your printer fleet with features like secure print release and user-level tracking. It can also enable rule-based printing along with real-time reporting. Utilizing these features will certainly improve your printing productivity.

Not leveraging print management solutions and software will keep your print fleet restricted. You are less likely to achieve wonders; the optimization plan of the printer fleet will never be successful. It is necessary to opt for advanced solutions and print management software for effective outcomes.

Avoid Mistakes in Print Fleet Optimization!

Optimizing and managing a fleet of printers will bring numerous benefits to the table. However, you should avoid mistakes down the road. A few mistakes in this domain include avoiding printer usage, deploying too many or too few devices, and not standardizing devices. Companies also commit the mistake of not servicing devices at regular intervals. To get expert services for print fleet optimization, you should contact reliable printer providers and let them help you!